Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

Address of the buyer profile: URL: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0653

Further information can be obtained from:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to:

I.2) Type of the contracting authority

Body governed by public law

I.3) Main activity

Health

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Transforming the Care we deliver programme.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 27: Other services

Main site or location of works, place of delivery or of performance: North East of England.

NUTS codeUKC

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The Trust runs The James Cook University Hospital in Middlesbrough and the Friarage Hospital in Northallerton providing district general hospital services for:

— Around 278 000 people living in Middlesbrough and the local authority area of Redcar and Cleveland,

— 138 600 people in an area stretching from the North Yorkshire Moors to the central Pennines, the borders of York District in the south and the borders of Darlington in the North.

We also welcomed community services from Hambleton, Richmondshire, Middlesbrough and Redcar and Cleveland into the trust in April 2011 including services at:

— Redcar Primary Care Hospital,

— Guisborough Primary Care Hospital,

— Carter Bequest Hospital in Middlesbrough,

— East Cleveland Primary Care Hospital in Brotton,

— The Rutson Rehabilitation Unit in Northallerton,

— Friary Community Hospital in Richmond,

— Lambert Memorial Community Hospital in Thirsk.

Our workforce of almost 9 000 (including community services) also provides a range of specialist regional services to 1.500 000 people in the Tees Valley and parts of Durham, North Yorkshire and Cumbria, with a particular expertise in heart disease, trauma, neurosciences, renal services, cancer services and spinal injuries.

We are continuing to build on our links with the Universities of Teesside, Durham and Newcastle and have a purpose-built academic centre with medical students and nursing and midwifery students doing their clinical placements on site.

The Trust is also the host site for the County Durham and Tees Valley Local Clinical Research Network and a host site for the North East Research Design Service, reaffirming our commitment to training, life-long learning and research.

At the Friarage Hospital, we also host the Ministry of Defence Hospital Unit, a partnership which has gone from strength to strength.

The independent Dr Foster Hospital Guide has ranked us as one of the best in the country for patient safety, we are one of only a handful of trusts to be named a‘United Kingdom Top 40 Hospital’ for 10 years running and the Care Quality Commission rates us as ‘excellent’ for the quality of services we provide.

The Trust is looking for a strategic partner to provide innovative solutions that are adaptable and extendable to enable and support healthcare delivery. These solutions must support a shared pathway of care across primary, community, social and secondary care.

The strategic partner must demonstrate the necessary expertise, experience and track record of delivering large scale IT and change management programmes to enable the trust to move towards a fully integrated patient record and associated infrastructure. Any supply models will be considered.

At the PQQ stage, suppliers will be required to complete written proposals giving details of their capability to meet the trust’s requirements as set out in the OJEU, and including details of reference sites. An initial long list of 5-6 suppliers meeting the criteria set out in the PQQ will be taken forward to the next stage. These suppliers will be sent the invitation to participate in dialogue (ITPD) which will give further details of the programme and a series of scenarios that suppliers will be required to respond to. Suppliers will also be invited to an open day which will be held in March 2012 where suppliers will be able to ask questions and clarify any points further. Following this open day suppliers will have a further 4 weeks in order to return completed submissions to the ITPD.

Following analysis of supplier’s responses to the ITPD a further short-listing exercise will take place in mid 2012, where a maximum of 3 successful suppliers will be taken forward into the negotiation phase.

The short listed suppliers will be invited back to the Trust to give presentations and a series of detailed negotiations will then take place for a period of between 3– 6 months depending on the number of suppliers and level of detail required to bring the negotiations to a satisfactory conclusion. There will be a minimum of 2 stages to this negotiation. At each stage throughout the negotiation process the trust reserves the right to reduce the number of bidders based on set criteria. Suppliers will then be asked to submit best and final offers.

Final contract award with be based on the most economically advantageous tender.

Suppliers are requested to note that the James Cook University site is a PFI and therefore any proposal put forward that requires changes to the building infrastructure will need to involve the PFI partner Endeavour.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at URL: http://www.myTenders.org/Search/Search_Switch.aspx?ID=84458
.

II.1.6) Common procurement vocabulary (CPV)

48000000 , 72212180 , 72266000 , 72261000 , 72610000 , 30230000 , 72224100 , 72263000 , 72224000 , 79410000 , 48180000 , 48600000 , 48800000 , 72000000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: yes

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

The Trust is a sub regional centre that is looking to either enhance or replace IT systems into an integrated solution. The Trust has a range of corporate and departmental clinical information systems with supporting infrastructure including patient administration and requesting and reporting, necessary to support patient care. There are a number of patient demographic and admission, discharge and transfer (ADT) interfaces between systems, but on the whole these systems are disparate and do not give a cohesive single view of the patient record. Therefore, these systems may not provide the necessary levels of functionality to support the future needs of the organization.

The Trust also has paper based patient case notes which will need to be made available electronically through the integrated solution.

The Trust is looking for solutions that support models of healthcare that exist within and beyond the current organization boundaries as they develop over the coming years.

In order to support the above solutions and to provide access wherever and whenever it is needed, the technical infrastructure will need to be upgraded or replaced and supported.

Other non clinical functionality such as reporting may be included as required.

Further detail on the requirements will be provided in the PQQ and more detail in the invitation to participate in dialogue (ITPD).

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Tenders and all supporting documents must be priced in Sterling and all payments made in relation to the project will be made in Sterling.

Any resulting contract will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. All discussions will be in English.

The Contracting Authority does not bind itself to accept the lowest or any tender and reserves the right to cancel this award procedure at any time.

The Contract Award Criteria will be provided in the invitation to tender.

The Contracting Authority shall not be liable for any costs incurred by those expressing interest in or tendering for this opportunity.

The successful tenderer will be required to give an undertaking that it will comply with all United Kingdom and EC legislation, standard and applicable guidance.

All dates detailed in this Contract Notice are approximate and are subject to change.

Variations are at the Contracting Authority's absolute discretion and whether these options will be pursued will be detailed by the Contacting Authority in due course.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organization, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organization;

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001;

(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;

(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;

(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(6) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

competitive dialogue

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

29.12.2011 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

9.3.2012

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

Tenders and all supporting documents must be priced in sterling and all payments made in relation to the project will be made in Sterling.

Any resulting contract will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. All discussions will be in English.

The Contracting Authority does not bind itself to accept the lowest or any tender and reserves the right to cancel this award procedure at any time.

The Contract Award Criteria will be provided in the invitation to tender.

The Contracting Authority shall not be liable for any costs incurred by those expressing interest in or tendering for this opportunity.

The successful tenderer will be required to give an undertaking that it will comply with all United Kingdom and EC legislation, standard and applicable guidance.

All dates detailed in this Contract Notice are approximate and are subject to change.

Variations are at the Contracting Authority's absolute discretion and whether these options will be pursued will be detailed by the Contacting Authority in due course.

The Purchasing Authority is acting on behalf of the following organisations: yes.

(MT Ref:84458).

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

17.11.2011