Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

Address of the buyer profile: URL: www.espo.org

Further information can be obtained from:The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to:The above mentioned contact point(s)

I.2) Type of the contracting authority

Regional or local authority

I.3) Main activity

Other: Local Authority Services

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

The Red Lion Quarter Spalding, Lincolnshire - property management contract - 3076/12.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 14: Building-cleaning services and property management services

NUTS codeUKF3

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

Property management services of real estate on a fee or contract basis. Commercial property management services. The Red Lion Quarter is a unique multi-use development in Spalding, Lincolnshire offering the following mix of business and leisure services:— Modern office and retail units — Meeting rooms and event space — Fine dining restaurant — College of further education the project was managed by a partnership consisting of South Holland District Council, East Midlands Development Agency, Lincolnshire Enterprise, Boston College and Lincolnshire County Council. Together they secured funding and developed a sustainable centre of mixed business use. South Holland District Council wishes to build upon the progress already achieved, and move Red Lion Quarter forward to develop fully the building’s potential and help deliver against theproject’s longer term aspirations. To do this, the Council intends to award a contract to one or more organisations for the future management and development of the centre. Ideally these will be organisations who not only possess the necessary skills, experience and, especially, business flair, but who also share the Council’s vision of what could be achieved. The Council is adopting a flexible approach to the exercise, in order not to stifle innovation or decide in advance the business model which may ultimately prove the most suitable. Organisations who are considering making a bid to be involved in the future of the Red Lion Quarter should note the following points: — The Council does not at this stage have in mind any specific structure for the new management arrangements.

Options which we anticipate may come forward from bidders include:

o A head-leasehold arrangement, in which a single organisation will be appointed by the Council. The contract may be on a "turn-key" basis, with the appointed organisation effectively assuming entire responsibility for the centre. Their role would include marketing the centre, letting the business space and retail units to suitable tenants (sub-leaseholders), collecting rents and looking after all tenancy matters, and "facility-managing" the building.

o A consortium bid from two (or more) organisations who can each contribute complementary expertise and experience, so that between them they can offer a complete, comprehensive solution. Within such a consortium, we would expect one of the constituent organisations to act as the lead member, and assume overall responsibility for the actions of the consortium, and be a single point of contact.

o Bids from organisations wishing to manage part of the building– for instance, the food court, or the office space. Such an approach may appeal to a suitably experienced firm who possess ambition in their own field, but does not wish to assume responsibility for elements with which they have less familiarity. (Such an approach would of course require the Council to receive a bid from another organisation to manage the rest of the building).

o Other solutions which represent viable routes forward for the centre.— In order to accommodate the range of solutions which may come forward, the Council has adopted a procurement approach designed to allow all solutions to be formally considered, and developed by discussion and negotiation,— The Council wishes to commence the new management arrangements as soonas practicable – an award of contract is envisaged during March 2012, with the new arrangements coming into effect as quickly as possible thereafter,

— The Council is prepared to consider solution which propose a duration of any reasonable length, up to 20 years,

— To give interested organisations as much information and background as possible about the Red Lion Quarter and the Council’s aspirations for its future, we have arranged a briefing meeting to which all such bodies are invited. The meeting will be held on Tuesday, 22ndNovember, starting at 11am, and will be held at the Red Lion Quarter itself. To make a reservation to attend the meeting, please in advance of the meeting, e mail Michelle Watkins onE-mail: m.watkins@espo.org
quoting ref 3076.

II.1.6) Common procurement vocabulary (CPV)

70330000 , 70332200

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

See statement in Section II.1.5.

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint&several liability.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: The supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, culture, disability, gender, marital status, race, religion or sexual orientation. The supplier shall in all matters arising in the performance of the agreement comply with the provisions of the Sex Discrimination act 1975 and the Disability Discrimination Act 1995 and any regulations made there under. The supplier shall in all matters arising in the performance of the agreement comply with the provisions of the Employment Equality (Age) Regulations 2006. The supplier must comply with the provisions of the Race Relations Act 1976, the Race Relations (Amendment) Act 2002 and the Equality Act 2010 and shall ensure that they perform their responsibilities under this agreement with due regard to the need to eliminate unlawful racial discrimination, and to promote equality of opportunity and good relationships between different racial groups.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre qualification questionnaire.

III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the pre qualification questionnaire.

III.2.3) Technical capacity

Minimum level(s) of standards possibly required:

As detailed in the pre qualification questionnaire.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Accelerated negotiated

The project meets the essential criterion of the accelerated negotiated procedure, which is that: "the nature of the services to be provided is such that specifications cannot be established with sufficient precision to permit the award of the contract using the open procedure or restricted procedure". It's use will help stem the current significant drain on the public purse.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

3076/12

IV.3.2) Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU:2011/S 165-272820of 30.8.2011

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.12.2011

IV.3.4) Time limit for receipt of tenders or requests to participate

8.12.2011 - 17:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

To give interested organisations as much information and background as possible about the Red Lion Quarter and the Council’s aspirations for its future, we have arranged a briefing meeting to which all such bodies are invited. The meeting will be held on Tuesday, 22ndNovember, starting at 11am, and will be held at the Red Lion Quarter itself. To make a reservation to attend the meeting, please in advance of the meeting, e mail Michelle Watkins onE-mail: m.watkins@espo.org
quoting ref 3076.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

GO reference: GO-20111116-PRO-2757087.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO on behalf of South Holland District Council will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in section I.1 within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision ESPO is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

16.11.2011