Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Further information can be obtained from:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to:

I.2) Type of the contracting authority

Body governed by public law

I.3) Main activity

Health

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Lift Maintenance.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 1: Maintenance and repair services

Main site or location of works, place of delivery or of performance: Hospitals and health establishments across Buckinghamshire.

NUTS codeUKJ13

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

Term service contract for lifts (passenger, goods, platform and stairlifts) over 12 Buckinghamshire Healthcare NHS Trust sites across the county. The Trust is seeking expressions of interest from suitably qualified suppliers to enter into a contract agreement for undertaking the works.

II.1.6) Common procurement vocabulary (CPV)

50750000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

The Buckinghamsire Healthcare NHS Trust controls approximately 45 passenger, goods, platform and stairlifts across the county. The contract scope of work includes undertaking planned maintenance works and the provision of a 24/7 call out service for emergency cover able to attend any location within the prescribed times.

Estimated value excluding VAT: 120 000,00 GBP

II.2.2) Information about options

Options: yes

Description of these options: The Contract period will be 3 years with annual options to extend at the Trust's discretion a potential further 2 years.

Provisional timetable for recourse to these options:

in months: 36 (from the award of the contract)

II.2.3) Information about renewals

This contract is subject to renewal: no

II.3) Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

None.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments terms are specified in the tender documents.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As set out in the Tender documents.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants must be current members of either LEIA (Lift and Escalator Industry Association) or EEA (European Elevator Association).

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 3 years' full audited accounts

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

All applicants must have ISO 9001 Accreditation.

Minimum level(s) of standards possibly required:

All engineers must be qualified to a minimum of NVQ level 3 or equivalent.

All testing/commissioning engineers must be qualified to a minimum of NVQ level 4 or equivalent.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6

Objective criteria for choosing the limited number of candidates: Successful pre-qualification will be based on evaluation of the PQQ against a weighted scoring matrix and those operators achieving the highest scores will be invited to tender. It is envisaged that 6 operators will be invited to tender.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

M025 Trustwide Lift Maintenance Contract

IV.3.2) Previous publication(s) concerning the same contract

no

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.12.2011 - 17:00

Payable documents: no

IV.3.4) Time limit for receipt of tenders or requests to participate

23.12.2011 - 17:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

10.1.2012

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3) Additional information

Buckinghamshire Healthcare NHS Trust reserves the right not to award the contract. The tender and all supporting information shall be in english and priced in pounds sterling. Buckinghamshire Healthcare NHS Trust will not be liable for any costs incurred by interested parties in either the pre-qualification or tender and award process. Candidates wishing to be considered for this contract should send an expression of interset to Buckinghamshire Healthcare NHS Trust c/o Mottram Associates address as per Annex A by the closing date specified in Section IV.3.3. A pre qualification questionnaire will be issued.

The estimated values set out at section II.2.1 are a best estimate at the time of publication of this notice only and may be subject to change.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006 (as Amended).

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

15.11.2011