Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

General address of the contracting authority: URL: http://www.stjames.ie

Address of the buyer profile: URL: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01465

Further information can be obtained from:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to:

I.2) Type of the contracting authority

Body governed by public law

I.3) Main activity

Health

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Spinal Loan Instrumentation System(s) (including Spinal Deformity) and Associated Surgical Implants.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main site or location of works, place of delivery or of performance: Dublin, Ireland.

NUTS codeIE

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The Hospital on behalf of Contracting Authorities will be tendering for an estimated 150 Spinal Surgery procedures (including Spinal Deformity), plus or minus 10 % per annum over a total period of twenty four months. Where quantities have been referred to on the tender documentation, they are an estimate only on the anticipated requirements of the Contracting Authorities for a twenty four month period. The Contracting Authorities may order quantities that are greater or lower than any estimate and may require them to be delivered to places named in the order.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at URL: http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=340712
.

II.1.6) Common procurement vocabulary (CPV)

33169000 , 33184100 , 33169300

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: yes

Tenders may be submitted for one or more lots

II.1.9) Information about variants

Variants will be accepted: yes

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

It is estimated 150 patient cases will be conducted involving Spinal Surgery (including Spinal Deformity), plus or minus 10 % per annum over a period of twenty four months. Where quantities have been referred to on the tender documents, they are an estimate only of the anticipated requirements of the Hospital for a twenty four month period. The Contracting Authorities may order quantities that are greater or lower than any estimates and may require the to be delivered to places named on the order.

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Information about lots

Lot No: 1.0

Lot title: Spinal Surgery Typical Case: Technique - Open Posterior Deformity Correction T3 - L2

1) Short description

Spinal Fusion Loan Instrumentation System (including Spinal Deformity) and Surgical Implants.

2) Common procurement vocabulary (CPV)

33169000 , 33184100

3) Quantity or scope

It is estimated 150 patient cases in total will be conducted involving Spinal Surgery (including Spinal Deformity) plus or minus 10 % per annum over a period of twenty four months.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 2.0

Lot title: Spinal Surgery Open and MIS Case: Technique - Open Surgery and MIS Technique

1) Short description

Spinal Fusion Loan Instrumentation System (including Spinal Deformity) and Surgical Implants.

2) Common procurement vocabulary (CPV)

33169000 , 33184100

3) Quantity or scope

It is estimated 150 patient cases in total will be conducted involving Spinal Surgery (including Spinal Deformity) plus or minus 10 % per annum over a period of twenty four months.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 3.0

Lot title: Spinal Surgery Higher Complexity Case: T2 - Iliosacral Fixation

1) Short description

Spinal Fusion Loan Instrumentation System (including Spinal Deformity) and Surgical Implants.

2) Common procurement vocabulary (CPV)

33169000 , 33184100

3) Quantity or scope

It is estimated 150 patient cases in total, will be conducted involving Spinal Surgery (including Spinal Deformity) plus or minus 10 % per annum over a period of twenty four months.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 4.0

Lot title: Spinal Surgery Anterior Column Reconstruction with MIS Posterior Case: Thoracic-Lumbar Area

1) Short description

Spinal Fusion Loan Instrumentation System (including Spinal Deformity) and Surgical Implants.

2) Common procurement vocabulary (CPV)

33169000 , 33184100

3) Quantity or scope

It is estimated 150 patient cases in total, will be conducted involving Spinal Surgery (including Spinal Deformity) plus or minus 10 % per annum over a period of twenty four months.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(4) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

16.12.2011 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

22.12.2011

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published: It is estimated a further tender notification will be published in twenty four months.

VI.2) Information about European Union funds

VI.3) Additional information

The Purchasing Authority is acting on behalf of the following organisations:

St James's Hospital tendering on behalf of Our Lady's Hospital, Crumlin and working in conjunction with HSE Procurement, invites tenders for a contract for the Provision, Supply, Support and Delivery of Spinal Loan Instrumentation System(s) (including spinal deformity) and Associated Surgical Implants. Tenderers should note that St James's Hospital will be the lead agency for this procurement and the initial scope of the procurement including other HSE Agencies requirements, but the HSE reserves the right for other Hospitals involved in Spinal Surgery (including Spinal Deformity) treatments to avail of the outcome of this tender process. Should such a situation occur, the proposed Hospital's and the HSE further reserve the right to re-negotiate the commercial terms of contract based in the increase in volume that would occur.

(ET Ref:340712).

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

16.11.2011