Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

General address of the contracting authority: https//bl.bravosolution.co.uk

Address of the buyer profile: https//bl.bravosolution.co.uk

Further information can be obtained from:The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to:The above mentioned contact point(s)

I.2) Type of the contracting authority

Body governed by public law

I.3) Main activity

Other: Library and Information Services

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

OS7728 - Supply of Serials on Subscription.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main site or location of works, place of delivery or of performance: Boston Spa, West Yorkshire.

NUTS codeUKE4

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The requirement is for the supply to the British Library of purchased serial titles on subscription published primarily in North America, the UK, Western Europe, Australia and New Zealand.

The Library’s total annual expenditure on the serials covered by this specification is anticipated to be in the region of 2 265 000 GBP per annum. The British Library cannot guarantee to maintain expenditure at any particular level for any single lot or combination of lots.

The material required comprises mainly research level journals and periodicals in primarily print or print plus e format. However, migration to electronic only will progress during the life of any contract.

The British Library is seeking a high-quality and cost-effective intermediary service for all categories of material. Suppliers must be able to provide efficient order processing, claiming and invoicing for a very wide range of serial publishers, from multinationals to those publishing single titles.

The serial subscriptions covered by this procurement break down into three lots:

Lot 1. Consolidation. Titles obtained at USA domestic prices where available, consolidated in the USA and then delivered to the British Library. The Library’s estimated total annual expenditure on the serials covered by this lot is 565 000 GBP per annum.

Lot 2. Post direct UK, Eire, North America, Australia and New Zealand. Posted direct from the publisher to the British Library. The Library’s estimated total annual expenditure on the serials covered by this lot is 1 100 000 GBP per annum.

Lot 3. Post direct Western European countries. Posted direct from the publisher to the British Library. The Library’s estimated total annual expenditure on the serials covered by this lot is 600 000 GBP per annum.

Suppliers may tender for a single lot or any combination of lots.

Each contract is for an initial period of two years, with the British Library having an option to extend the contract on an annual basis for a further period of up to 3 years. The initial contract period is for serials published between 1.1.2013 and 31.12.2014.

II.1.6) Common procurement vocabulary (CPV)

22212100 , 79980000 , 22212000 , 22211000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: yes

Tenders may be submitted for one or more lots

II.1.9) Information about variants

Variants will be accepted: yes

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Information about lots

Lot No: 1

1) Short description

Consolidation. Titles consolidated in USA and then delivered to British Library.

2) Common procurement vocabulary (CPV)

22212100

3) Quantity or scope

Estimated 565 000,00 GBP per annum.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 2

1) Short description

Post direct UK, Eire, North Ameriac, Australia and New Zealand.

2) Common procurement vocabulary (CPV)

22212100

3) Quantity or scope

Estimated spend 1 100 000,00 GBP per annum.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 3

1) Short description

Post direct Western European countries.

2) Common procurement vocabulary (CPV)

22212100

3) Quantity or scope

Estimated spend 600 000,00 GBP per annum.

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

Where applicable these requirements will be detailed in the Invitation to Tender documents.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Where applicable these requirements will be detailed in the Invitation to Tender documents.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special or legal form required but each supplier will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: URL: https://bl.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.

3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online&offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are derailed in the Pre Qualification Questionnaire document.

Minimum level(s) of standards possibly required: These requirements are derailed in the Pre Qualification Questionnaire document.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

These requirements are derailed in the Pre Qualification Questionnaire document.

Minimum level(s) of standards possibly required:

These requirements are derailed in the Pre Qualification Questionnaire document.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Accelerated restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

OS7728

IV.3.2) Previous publication(s) concerning the same contract

no

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

12.12.2011 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

15.11.2011