Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

General address of the contracting authority: URL: http://ec.europa.eu/eaci/index_en.htm

Electronic access to information: URL: http://ec.europa.eu/energy/intelligent/getting-funds/call-for-tenders/index_en.htm

Further information can be obtained from:The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to:

I.2) Type of the contracting authority

European institution/agency or international organisation

I.3) Main activity

Other: Communication

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Management of the 'Sustainable energy Europe' campaign.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 27: Other services

Main site or location of works, place of delivery or of performance: The tasks will be performed on the service provider's premises, and in any other premises necessary for the performance of the contract. Meetings between the service provider and representatives from the EACI and the European Commission may be held at the EACI or Commission premises in Brussels.

NUTS code

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The 'Sustainable energy Europe' campaign shall promote renewable energy and energy efficiency policy by building on and continuing successful elements of previous campaign phases.

This tender involves the organisation of the annual EU Sustainable Energy Week and awards (including both Energy Days and a high-level policy conference of the European Commission) as well as some networking activities, covering the years 2012–2015. The duration of the tender shall not exceed 36 months.

More specifically, this tender serves 3 main objectives:

1) be a forum to spread policy messages on renewable energy and energy efficiency policy;

2) showcase outstanding sustainable energy practices;

3) create and maintain a network of campaign supporters to reach out to local, regional and national levels.

To achieve these objectives, this tender includes the following tasks:

1) swift handover from the previous contractor;

2) organising the EU Sustainable Energy Week 2012 during the last 3 months prior to the event (18–22.6.2012), notably media relations, promotional tools and conference logistics;

3) full organisation of the EU Sustainable Energy Weeks 2013 and 2014 including:

— mobilise hundreds of Sustainable Energy Days across Europe,

— organise a yearly awards competition and high-level awards ceremony,

— organise a high-level EU policy conference in Brussels,

— revamp and maintain the website,

— carry out media relations (social media, stories on awards projects, media highlights programme for the EU policy conference, support media work of Energy Days, etc.),

— create and distribute promotional tools;

4) kicking-off organisation for the EU Sustainable Energy Week 2015;

5) throughout the year, the service provider is expected to organise up to 2 stakeholder events in Brussels for up to 150 participants.

The key target groups are:

— experts dealing with energy matters in the private, public and non-governmental sectors,

— local, regional and national public authorities and governments,

— the European public at large,

— media and other multipliers.

II.1.6) Common procurement vocabulary (CPV)

22120000 , 22140000 , 22150000 , 72400000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

Estimated value excluding VAT: 2 650 000 EUR

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

This contract is subject to renewal: no

II.3) Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

See provisions of the draft service contract attached to the invitation to tender.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See provisions of the draft service contract attached to the invitation to tender.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender specifications.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender specifications.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See tender specifications.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Open

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

no

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4) Time limit for receipt of tenders or requests to participate

6.1.2012 - 16:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8) Conditions for opening tenders

Date: 17.1.2012

Place:

Executive Agency for Competitiveness and Innovation (EACI), COV2 building, place Rogier 16, 1210 Brussels, BELGIUM.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3) Additional information

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

8.11.2011