Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es):

General address of the contracting authority: URL: http://www.dfat.ie

Address of the buyer profile: URL: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01498

Further information can be obtained from:The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to:The above mentioned contact point(s)

I.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3) Main activity

General public services

I.4) Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Venue and Support Services for Meeting of OSCE Ministerial Council, December 2012.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 27: Other services

Main site or location of works, place of delivery or of performance: Dublin.

NUTS codeIE

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The Department is inviting tenders from suitably qualified operators for the provision of a suitable venue and associated logistical and event management support to accommodate the meeting of the Ministerial Council of the Organisation for Security and Cooperation in Europe (OSCE), to be held on dates to be confirmed within the period 14.11.2012 to 10.12.2012.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at URL: http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=340092
.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at URL: http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=340092
.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6) Common procurement vocabulary (CPV)

55120000 , 72700000 , 55520000 , 79952000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

Minimum level(s) of standards possibly required: Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

Minimum level(s) of standards possibly required:

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Open

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

27.12.2011 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

Other: Irish.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

Please see Request for Tenders document published with this Notice which may be downloaded free of charge at URL: www.e-tenders.gov.ie
.

(ET Ref:340092).

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please consult legal advisers.

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

15.11.2011