Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Internet address(es)

General address of the contracting authority URL: http://www.stavanger.kommune.no

Address of the buyer profile URL: http://www.doffin.no//search/Search_AuthProfile.aspx?ID=AA3202

Further information can be obtained from:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to:

I.2) Type of the contracting authority

Regional or local authority

I.3) Main activity

General public services

I.4) Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Competition for the delivery of recognition presents.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main place of delivery: Stavanger, Norway.

NUTS code

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4) Information on framework agreement

Framework agreement with several operators

maximum number of participants to the framework agreement envisaged 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 257 500 NOK

II.1.5) Short description of the contract or purchase(s)

The competition is for a contract for the delivery of recognition presents for employees who have worked in the municipality for 25 years. They are usually given out in May/June and November/December. Each present will either consist of at least two silver candlesticks or a silver bowl. It is not a condition for participation in the competition that the tenderer can provide both product types.

The awarding authority has calculated that each delivery will consist of approx. 65 presents. One delivery will be in May/June and one in November/December. The total annual volume consists therefore of approx. 130 presents.

A short time after the contract start the awarding authority will place an order for 120-125 presents that should have been given out in 2011. This order will be in addition to the ordinary orders for 2012.

NOTE: To register your interest in this notice and obtain any additional information please visit the Doffin Web Site at URL: http://www.doffin.no/Search/Search_Switch.aspx?ID=242357
.

II.1.6) Common procurement vocabulary (CPV)

18513500 , 14523300 , 18530000

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope

Approx. 645 presents. The awarding authority cannot estimate how many of these presents will be silver bowls and how many will be silver candlesticks.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 257 500 NOK

II.2.2) Information about options

Options: yes

Description of these options: The awarding authority shall have an option to extend the contract for a further 1+1 year on the same terms.

II.2.3) Information about renewals

This contract is subject to renewal: yes

Number of possible renewals: 2

II.3) Duration of the contract or time limit for completion

Starting 5.3.2012. Completion 5.3.2014

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Fixed price (index regulated).

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Company registration certificate.

(2) Value added tax certificate (national requirement)

(3) Company tax certificate (national requirement)

(4) Self-declaration in compliance with Appendix 2 (HSE) of the Norwegian procurement regulations (national requirement)

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) Other documentation required (please state below).

The supplier shall have financial ability to fulfil the contract.

As documentation the awarding authority will obtain a credit rating from Experian (the awarding authority subscribes to services from Experian).

Minimum level(s) of standards possibly required: The supplier must at a minimum achieve a rating of "credit worthy".

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(1) Manpower proposed for this contract (organisation chart) with names and CV's of the key personnel who will be responsible for its execution (for service and works contracts).

(2) A list of the principal deliveries effected, or main services provided, by the company, in the past three years, with the values, dates and recipients (for supply and service contracts).

(3) Samples, descriptions and/or brochures of the products to be delivered (for supply contracts).

(4) A statement of the company's health, environment and safety policy.

Minimum level(s) of standards possibly required

Experience is required from equivalent assignments. Documentation of a very good ability to fulfil the contract is required.

A list hall be enclosed of the most important deliveries or performed services in the last three years and this shall include information on:

— short description of the assignment,

— size or value of the deliveries,

— date (contract period),

— name of the customers and a short description of them,

— telephone number, e-mail address and name of contact persons at the customers.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Open

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

9.12.2011 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

Other Norwegian.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

until: 9.3.2012

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

After the deadline for receipt of tenders has expired, the pictures of the products from the qualified tenderers will be gone through and the awarding authority will undertake a provisional evaluation of the products. The awarding authority will then contact the tenderers of the five products that have got the highest points in the provisional evaluation and request that a sample of each of these products is sent to the awarding authority for closer inspection. Tenderers will then have a deadline of 2 weeks to send a product sample to the awarding authority. The deadline will be calculated from the day the awarding authority contacts the tenderer about this. After the evaluation tenderers must themselves collect the sent products within a stipulated deadline.

The delivery and collection of the products is at the tenderer’s own cost and risk.

(NT Ref:242529).

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

27.10.2011