SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

Internet address(es)

General address of the contracting authority URL: http://www.postoffice.co.uk

Address of the buyer profile URL: http://www.royalmailgroup.com/portal/rmg/jump1?catId=23200531&mediaId=23300561

Further information can be obtained at:As in above-mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:As in above-mentioned contact point(s)

Tenders or requests to participate must be sent to:As in above-mentioned contact point(s)

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Other Postal Authority

Other UK Postal Administration

The contracting authority is purchasing on behalf of other contracting authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority

Supply, install&Maintain Anti Bandit Screens&Parcel hatches, Supply&maintain various bespoke Post Office Ltd fabricated metal products.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main place of delivery UK nationwide including N. Ireland and Scottish Isles.

NUTS codeUK

II.1.3) The notice involves

A public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

Royal Mail Group Ltd (Excluding Post Office Ltd), in their nationwide Letter Enquiry/Callers Offices and Priority Services areas/Secure Parcel areas, which are located within the Royal Mail and Parcelforce estate, have a requirement for the supply, installation&maintenance of electronic&manual enquiry/callers office security screens and hatches, aluminium/steel doors&frames and security doors&frames, and adhoc bespoke aluminium/steel fabrications.

Post Office Ltd is seeking bidders to supply the following Security goods&services;

— supply, installation and maintenance of anti bandit screens, parcel hatches, parcel transfer siphons, parcel hatch security doors, cash transfer units, security access doors, drop bag fittings with lockable lids (doubles and treble), mail integrity chests (small and large), mail Deposit Bins (for mail acceptance post&Go Machines, with and without posting slots),

— supply and installation of universal pedestal locks, modular office,

— supply and maintenance of footrests, cash drawer till inserts, open frame drop bag fittings (single, double and treble).

* Maintenance&storage of post shop equipment.

— supply of cash boxes with Kensington Leash,

— maintenance of, cash bases till drawer, lottery drawer, ATM pods locks&doors, counter cache.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

Royal Mail Letters requirements are for their nationwide Letter Enquiry Offices and Priority Services areas, which are located within sorting and Delivery Offices.

II.1.6) Common procurement vocabulary (CPV)

39151000 - AA01 - UB01 - FE03, 50850000 , 44212329

II.1.7) Contract covered by the Government Procurement Agreement (GPA)

No

II.1.8) Division into lots

Yes

tenders should be submitted for one or more lots

II.1.9) Variants will be accepted

No

II.2) QUANTITY OR SCOPE OF THE CONTRACT

II.2.1) Total quantity or scope

Royal Mail Group Ltd (Excluding Post Office Ltd), in their nationwide Letter Enquiry/Callers Offices and Priority Services areas/Secure Parcel areas, which are located within the Royal Mail and Parcelforce estate, have a requirement for the supply, installation&maintenance of Electronic&Manual Enquiry/Callers Office Security Screens and Hatches, Aluminium/Steel Doors&Frames and Security Doors&Frames, and Adhoc Bespoke Aluminium/Steel fabrications.

Post Office Ltd is seeking bidders to supply the following Security goods&services;

— supply, installation and maintenance of anti bandit screens, parcel hatches, parcel transfer siphons, parcel hatch security doors, cash transfer units, security access doors, drop bag fittings with lockable lids (doubles and treble), mail integrity chests (small and large), mail deposit bins (for mail acceptance post&go machines, with and without posting slots),

— supply and installation of universal pedestal locks, modular office,

— supply and maintenance of footrests, cash drawer till inserts, open frame drop bag fittings (single, double and treble).

* Maintenance&storage of post shop equipment.

— supply of cash boxes with Kensington Leash,

— maintenance of, cash bases till drawer, lottery drawer, ATM pods locks&doors, counter cache.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

All the above goods and services are split into 3 Lots See Annex 1, 2&3 of this publication.

Precise quantities are unknown. Whilst it is anticipated that expenditure will be in the region of£700K per annum for this total contract award this is approximate only and the values will be to such level as those consider necessary to provide suitable requirements.

Excluding VAT

Range between 1 800 000,00 and 2 100 000,00 GBP

II.2.2) Options

Yes

description of these options: After an initial 3 year contract period there will be an option to extend a further 2 years.

Number of possible renewals Range: between 1 and 2

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

Duration in months: 60 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 1

TITLE Supply, installation&maintenance of Securiry Screens and hatches for Royal Mail Group (Excluding Post Office Ltd).

1) SHORT DESCRIPTION

Royal Mail Group Ltd (Excluding Post Office Ltd), in their nationwide Letter Enquiry/Callers Offices and Priority Services areas/Secure Parcel areas, which are located within the Royal Mail and Parcelforce estate, have a requirement for the supply, installation&maintenance of electronic&manual enquiry/callers office security screens and hatches, aluminium/steel doors&frames and security doors&frames, and adhoc bespoke aluminium/steel fabrications.

2) COMMON PROCUREMENT VOCABULARY (CPV)

44212329 , 51000000 , 50000000

3) QUANTITY OR SCOPE

Royal Mail Group Ltd (Excluding Post Office Ltd), in their nationwide Letter Enquiry/Callers Offices and Priority Services areas/Secure Parcel areas, which are located within the Royal Mail and Parcelforce estate, have a requirement for the supply, installation&maintenance of electronic&manual enquiry/callers office security screens and hatches, aluminium/steel doors&frames and security doors&frames, and adhoc bespoke aluminium/steel fabrications.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5) ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 2

TITLE Supply, installation&maintenance of Anto Bandit Securiry Screens, Parcel Hatches, Security Access Doors&cash Transfer Units for Post Office Ltd.

1) SHORT DESCRIPTION

Post Office Ltd is seeking bidders to supply the following Security goods&services;

— supply, installation and maintenance of anti bandit screens, parcel hatches, parcel transfer siphons, parcel hatch security doors, cash transfer units, security access doors,

— supp and installation of universal pedestal locks,

— maintenance of ATM pods locks&doors, counter cache.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

Post Office Ltd has around 12 000 Agency Offices who will be given access to the contract and all the goods and services it provides at the agreed contract prices. Payemnt for any goods and services is between the individual agency and the incumbent supplier.

2) COMMON PROCUREMENT VOCABULARY (CPV)

44212329 , 50000000 , 51000000

3) QUANTITY OR SCOPE

Post Office Ltd is seeking bidders to supply the following Security goods&services;

— supply, installation and maintenance of anti bandit screens, parcel hatches, parcel transfer siphons, parcel hatch security doors, cash transfer units, security access doors,

— supp and installation of universal pedestal locks,

— maintenance of ATM pods locks&doors, counter cache.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

Post Office Ltd has around 12 500 Agency Offices who will be given access to the contract and all the goods and services it provides at the agreed contract prices. Payemnt for any goods and services is between the individual agency and the incumbent supplier.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5) ADDITIONAL INFORMATION ABOUT LOTS

LOT NO: 3

TITLE The Supply of Metal Fabficated Products for Post Office Ltd

1) SHORT DESCRIPTION

Post Office Ltd is seeking bidders to supply the following fabricated metal goods&services:

— supply, installation and maintenance of drop bag fittings with lockable lids (doubles and treble), mail integrity chests (small and large), mail deposit bins (for mail acceptance post&go machines, with and without posting slots).

* Supply and installation of modular office.

— supply and maintenance of footrests, cash drawer till inserts, open frame drop bag fittings (single, double and treble).

* Maintenance&storage of post shop equipment.

— supply of cash boxes with Kensington Leash,

— maintenance of, cash bases till drawer, lottery drawer.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

Post Office Ltd has around 12 000 Agency Offices who will be given access to the contract and all the goods and services it provides at the agreed contract prices. Payemnt for any goods and services is between the individual agency and the incumbent supplier.

2) COMMON PROCUREMENT VOCABULARY (CPV)

39151000 - AA01 - UB01 - FE03, 50850000

3) QUANTITY OR SCOPE

Post Office Ltd is seeking bidders to supply the following fabricated metal goods&services:

— supply, installation and maintenance of drop bag fittings with lockable lids (doubles and treble), mail integrity chests (small and large), mail deposit bins (for mail acceptance post&go machines, with and without posting slots).

* Supply and installation of modular office.

— supply and maintenance of footrests, cash drawer till inserts, open frame drop bag fittings (single, double and treble).

* Maintenence&storage of post shop equipment.

— supply of cash boxes with Kensington Leash,

— maintenance of, cash bases till drawer, lottery drawer.

Post Office Ltd requirements are all the listed items above. Post Office Ltd have around 350 Crown Post Offices and around 12 000 Non Crown Post Offices.

Post Office Ltd has around 12 500 Agency Offices who will be given access to the contract and all the goods and services it provides at the agreed contract prices. Payemnt for any goods and services is between the individual agency and the incumbent supplier.

4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION

5) ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT

III.1.1) Deposits and guarantees required

Deposits and guarantees required (if applicable).

A performance bond or parent company guarantee or other form of security may be required depending upon the organisation's financial stability.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

To be detailed in the main Invitation to Tender documentation.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the contracting authority may specify that the consortium member takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4) Other particular conditions to which the performance of the contract is subject

Yes

The selected contractor/s will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility.

This contract will require staff working unsupervised on any Royal Mail Group sites to have undergone appropriate Security Vetting. Further details of this will be issued within the ITT if shortlisted considerations. Further details of these conditions will be set out in the tender documents.

III.2) CONDITIONS FOR PARTICIPATION

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: All respondents to this notice will be required to complete a Pre-Qualification Questionnaire (PQQ) - Royal Mail Group (RMG), on behalf of Post Office Ltd will use the information provided to evaluate the applicants business probity, financial standing, ability, technical capacity, in accordance with the EU directives on the award of public contracts.

This PQQ is available from the buyer contact drtails in I.1 above. Any interested supplier will need a minimum annual turnover of 2 500 000 GBP.

III.2.2) Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met: Pleae refer to the PQQ.

Minimum level(s) of standards possibly required Pleae refer to the PQQ.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Pleae refer to the PQQ.

Minimum level(s) of standards possibly required

Pleae refer to the PQQ.

III.2.4) Reserved contracts

No

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1) Execution of the service is reserved to a particular profession

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4 maximum number 8

Objective criteria for choosing the limited number of candidates: Please Refer to the PQQ. The minimum and maximum refers to the number of operators who will be invited to tender.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) AWARD CRITERIA

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) An electronic auction will be used

Yes

Royal Mail Group Ltd reserve the right not to conduct an electronic E Auction.

IV.3) ADMINISTRATIVE INFORMATION

IV.3.1) File reference number attributed by the contracting authority

SP-0453

IV.3.2) Previous publication(s) concerning the same contract

No

IV.3.3) Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents 14.10.2011 - 14:00

Payable documents No

IV.3.4) Time-limit for receipt of tenders or requests to participate

17.10.2011 - 14:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT

No

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

No

VI.3) ADDITIONAL INFORMATION

To register interest in this OJEU notice, you should go to the Royal Mail Group Ltd site and complete the required spreadsheet with your company information. The spreadsheet can be found by using this link to the site; URL: http://www2.royalmailgroup.com/our-suppliers/contract-opportunities

You can copy and paste this into you web browser address line to access the page.

Send your completed spreadsheet to the contact in the Contact Point identified in I.1 of this notice. Once recieved you will be registered on the Royal Mail Group Ltd online event and you will then automatically recieve your site link, user id and password (via an e-mail from "rmgfrictionless") to gain entry to the online PQQ.

Once the PQQ event is open from the publication date of this OJEU. Use your log-on details to gain access to the online PQQ and commence your response immediately. The PQQ closes at 15:00 on Monday 7.11.2011. Royal Mail will send all organisations that have registered full instructions on how to participate in the online PQQ event. Royal Mail reserves the right to also use an electronic tendering process, again using E-Sourcing, for this procurement.

Section III.2 - Requests to participate must be made by supplying all of the information which is set out in III.2 above. This information must be supplied by the date and time specified in IV.3.4 above. The Contracting Authority may require suppliers to supplement or clarify the information submitted under III.2 above and may also undertake its own audit of the supplier to verify the information provided.

Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English.

Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

VI.4) PROCEDURES FOR APPEAL

VI.4.1) Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this procurement should be addressed to the contact at I.1 above.

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) DATE OF DISPATCH OF THIS NOTICE:

13.9.2011